Privacy policy
Actioned: Meeting Minutes · Updated 7 November 2026
Actioned records meetings and conversations, then turns them into transcripts and minutes. This page explains what leaves your device, who handles it and how long they keep it.
There are no accounts, ads, analytics or tracking in Actioned. We don't sell or share personal information, and we don't use your recordings, transcripts or minutes to train AI models.
What stays on your device
Your recordings, transcripts, minutes, folders, formats and action items are stored on your iPhone (and on your Apple Watch while a watch recording is being sent). If iCloud is on for Actioned, they also sync through your own iCloud account using Apple's CloudKit; audio syncs only if you turn on Sync Audio in Settings. We can't see your iCloud data.
- The live transcript you see while recording is made on your iPhone by Apple's speech recognition and isn't sent anywhere.
- The names you tell Actioned are yours ("Your Names") stay on the device.
- If you turn on Save Copies, Actioned writes each note's audio, minutes and transcript into a folder you choose in the Files app (on your iPhone or in your iCloud Drive). Those copies are yours to manage.
- Meeting briefs are made on your iPhone from your own notes.
What is sent, and why
When you finish a recording (or import one), Actioned sends it to our server, which passes it to two processors:
| Processor | What it receives | How long it keeps it |
|---|---|---|
| AssemblyAI (USA) transcription with speaker labels |
The audio, plus words to listen for: the folder's name and its Words to Listen For, speaker names, and calendar invitees' names if you turned Calendar on. | As soon as your device has saved the transcript, we ask AssemblyAI to delete the audio and the transcript, which it does straight away. If that request never arrives (say you went offline), AssemblyAI deletes them automatically within a day. AssemblyAI does not use them to train or benchmark its models. |
| Anthropic (USA) Claude: minutes, titles, speaker names, follow-up emails, Ask Actioned |
The transcript text (never the audio), the minutes format, the date, length, folder name, speaker names and, if Calendar is on, the meeting's title and the invitees' names. For Ask Actioned, your question and the parts of your notes it needs. | Anthropic deletes it within 30 days. It may keep content flagged as breaking its Usage Policy for up to 2 years. Anthropic does not train its models on it. |
Exporting minutes to Word or PDF sends the minutes text to our server, which makes the file and sends it back without keeping it.
Because our server and both processors are in the USA, your information is handled outside Australia. We use processors that commit to deleting it as described above and not using it for training.
Shared links
If you choose Share Link on a note, its title, date and minutes (not the audio or transcript) are stored on our server so that anyone with the link can read them in a browser. The page isn't listed or indexed by search engines. It's deleted after 30 days, or straight away when you choose Stop Sharing Link. Only the device that made the link can change or stop it.
Our server
Our server runs on Railway (USA). Apart from shared links, it keeps none of your audio, transcripts or minutes. Its logs hold technical details only, such as request times and token counts.
To stop misuse and run the free plan, the server keeps:
- an App Attest key that Apple uses to confirm requests come from a genuine copy of Actioned. It identifies this install of the app, not you;
- for the current month, the random IDs of the recordings that install has transcribed, so it can count free recordings, and the ID of the install's first recording, which doesn't count;
- nothing about your subscription beyond checking, on each upload, the receipt Apple signed. Apple handles payment, and we never see your Apple Account or card.
Calendar, Reminders, notifications and the microphone
Actioned asks before it uses any of these. The microphone records only while you're recording. Calendar is off unless you turn it on; it's read to find the meeting you're in and to prepare meeting briefs. A note keeps a copy of its meeting's title, times and invitees (including their email addresses, so a follow-up email can be addressed to them); the email addresses are never sent to our server or the processors. Reminders is used only when you add action items to it. Notifications are made on your iPhone.
Consent of the people you record
Recording laws vary by place, and many require everyone's consent. You're responsible for telling people when you're recording them and getting any consent the law requires.
Your choices and rights
- Delete a recording in the app to remove it from your device (and from iCloud, if it syncs). Stop sharing a link at any time.
- Turn off Calendar, iCloud sync, audio sync or Save Copies in Settings at any time.
- Delete the app to remove everything stored on the device.
- Because there are no accounts, we hold almost nothing that identifies you. If you'd like to ask what we hold, correct it or have it deleted, email us and we'll help.
Actioned isn't directed at children under 13, and we don't knowingly collect their information.
Contact and complaints
Orelda Labs Pty Ltd, Australia. We handle personal information under the Australian Privacy Principles. Questions or complaints: support@oreldalabs.com. We'll reply within 30 days. If you're not satisfied, you can contact the Office of the Australian Information Commissioner (oaic.gov.au).
If we change this policy, we'll update this page and the date above.